Organising an event is not a simple task, everything doesn’t run as per the plan and you have to face various challenges as the event progress. You have to energetically paddle the obstacles to keep your event moving smoothly.
Below are the few tips that you need to work on for a successful event. Hire the services of an exhibition stand contractor to organize it in a professional manner.
Formulate your goal as to what specifically you want to achieve from the event. Are you looking to convey knowledge to participants? Or expressing gratitude to your partners or looking to raise funds for a project? Also define its concept, timing and duration, and role distribution within the team. Also, ensure not to get stuck into the traditional formats.
Pay attention to detailing, the plan must incorporate the logistics, content, and promotion of the event. Create a detailed checklist where each member would be able to see their assigned task.
First, prepare a list of the main task and then flesh them out in detail as to which task needs to be completed first. Designate a time frame for each assigned task in the plan, so that the task gets completed as expected.
Look at the list of tasks in your checklist and reflect them in your budget. Keep some reserve money for unforeseeable situations. You can use the budget template for creating the show budget.
Be friendly to participants, speakers, and partners on the floor. When getting a chance try to address their problems or solve their query. Even if your plan didn’t work properly try to be courteous. At the end of the day, visitors remember how they are treated on the exhibition floor.
Do a final check well ahead of the show as everything is going according to plan. Make sure you have invited all your guests and speakers, how to get to the location? Check whether everyone is aware of his or her responsibilities? Do prepare a checklist and tick mark if the job is performed.
In the same way, a similar checklist should be prepared for the opening day of the event, checking everything is in place, and working properly, and on time. Take a printout of the event program and let each member and volunteer a copy.
An event is incomplete without feedback, so ask participants to complete a printed evaluation form at the end of the event or an online form when back at their place. Tell them to access the entire event and give their feedback on what they think about the event? The feedback will help you to avoid mistakes in the future and improve on things that require improvement. Try to get feedback through social networks or you can record video reviews.
Triumfo International GmbH is the pioneer exhibition stand builder managing exhibition stands throughout Europe. We are based in Berlin so you are adequately supported. We will take care of the complete services right from stand construction, design, installation, and dismantling to onsite supervision. Call us for your next exhibition project. We have been in this industry for more than two decades.